Enfield RoadWatch Privacy and Data Protection Policies
If you currently receive emails from us, we obtained your details when you kindly signed our petition at one of the festivals or street campaigns. The electronic updates that we send are focused solely on keeping you informed and sometimes asking for assistance. We love keeping in touch with our supporters and we’d like to keep doing so – Enfield’s and other Green Belts are still under threat and your support is critical.
As part of the new process, we need you to confirm your permission for us to hold your data and to contact you via email. If you are already on our list, you should receive an email asking you to confirm your permission by replying. Please do that, so we can keep you on our list. We don’t want to lose you at this important time.
If you are not currently on our email list but would like to be, please contact us at firstname.lastname@example.org asking to be added to the list and stating that we have permission to hold your data and email you.
PRIVACY STATEMENT/DATA PROTECTION 2018
What we collect. When you signed the petition, we collected your name, signature, postcode, email address and, in some cases, a postal address.
How we use your data. In accordance with the General Data Protection Regulation 2018, the information that you have provided to Enfield RoadWatch will be used in the following ways:
- To store it securely either electronically or in paper form
- To use it only in connection with running the organisation.
- To communicate with you as a supporter by email. [Supporters are not contacted individually with the exception of volunteers who have explicitly shared their email and contact details.]
- In the case of postcodes and/or addresses, to analyse the data statistically so that we can plan where to attend events and adapt messages as appropriate.
- To share with the Committee only.
We will not sell or share any personally identifiable information collected by us to any third party.
How your data is stored. In the majority of cases the signatures were collected on a paper petition then added to our electronic petition and supporter lists, if there was sufficient data. The paper petitions are stored under lock and key in a filing cabinet belonging to one of our Committee members and are never removed from the premises. Our electronic email lists are held securely on a Google server. When someone sends a message via the contact form or direct to our email address the emails are stored securely on the Tsohost (the Web hosting company) server as webmail.
Our website is SSL protected so when you contact us through the website all your details are encrypted before being transmitted to us.
Cookies. Where services are delivered on the internet, this sometimes involves placing small amounts of information on your device, for example, your computer or mobile phone. These include small files known as cookies. They cannot be used to identify you personally.
Third party cookies are used on this site – these are cookies found in other companies’ internet tools which we are using to enhance our site, for example Facebook or Twitter have their own cookies, which are controlled by them.
You have the right to complain to the Information Commissioner’s Office if you think there is a problem with the way we are handling your data: ico.org.uk
TOGETHER WE ARE STRONGER!
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